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HELP WANTED: Tech-Savvy Executive Assistant

Written by FMS Workforce Solutions on . Posted in Job Opening.

The Fulton, Montgomery, and Schoharie Counties Workforce Development Board (FMS WDB) is
seeking a full-time Executive Assistant to aid the Executive Director (ED) in the efficient
operation of the organization and carrying out the mission of the FMS WDB.

Job Duties and Responsibilities:

  • Perform a variety of clerical and administrative tasks;  
  • Organize, schedule, and attend all board and committee meetings 
    • Assist in meeting preparations (agendas, reminders, RSVPs, meeting materials, schedule meeting guests, room set up, refreshments, etc.),  
    • Take and draft meeting notes and minutes; 
  • Maintain and organize all WDB records including Minutes, Resolutions, and Reports;
  • Maintain the procedures manual for WDB Administrative Offices; 
  • Coordinate the creation and ordering of marketing materials, announcements, and  invitations, including social media and website postings; 
  • Assist in analyzing data, and developing monitoring tools and reports;
  • Work collaboratively with the Fiscal Manager to data enter vouchers and report facility  issues; 
  • Plan, coordinate, organize and help at various events, and celebrations;
  • Receive and sort daily mail, filing documents accordingly; 
  • Maintain inventory of the company’s supplies; 
  • Act as a liaison between the Workforce Development Board and various stakeholders;
  • Other duties as assigned. 

Qualifications for this position include: 

  • Excellent organizational skills and attention to detail. 
  • Strong verbal and written communication skills; ability to work independently or as part  of a team; 
  • Ability to take initiative, anticipate needs and exercise sound judgment while also having  the ability to take direction; 
  • Proven ability to build positive relationships with individuals at all levels; ▪ Proficiency with Microsoft Office: Outlook, Word, and Excel with the enthusiasm and  ability to learn new software; 
  • Comfortable and capable of working with technology, social media platforms, Zoom,  WordPress, and more;  
  • Microsoft 365, website, social media, and/or board management software experience is  a plus!  
  • Associate’s degree and a minimum of two years related experience in business,  government, or non-profit agency, or High School Diploma and 4 years of related  experience in business, government, or non-profit agency.

The Executive Assistant we are looking for is well organized, enthusiastic, tech-savvy, and  interested in contributing to the betterment of our communities. If you have a sunny, “CAN  DO” attitude and a good sense of humor, please apply today – we need you!

37.5 hours a week, competitive benefits 

Salary $35,000 – $40,000 / year depending upon education and experience with opportunity for advancement.

To apply, send a Resume and Cover Letter to:  
FMS Workforce Development Board  
Executive Assistant 
2620 RiverFront Center  
Amsterdam, NY 12010 

or to kskiff@fmsworkforcesolutions.org 

Application Deadline: Friday, November 4, 2022